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1. What's it all about?The Trans World Events Motor Club is organising the Midnight Sun to Red Sea Challenge 2002. The event starts on 1 June 2002 from Ostersund in Sweden and finishes on 21 June 2002 in Aqaba, Jordan. The event includes regularity sections (see later), sightseeing and rest days using many roads off the normal tourist routes. The event will be organised and run in accordance with these Regulations. All competitors undertake to comply with these Regulations by the fact of their entry. The organisers have the right to cancel or postpone the event or any part thereof should circumstances arise which make such action desirable or necessary. In the unlikely event of total cancellation, entry fees paid will be refunded. 2. The Route?The event will start from Ostersund in Sweden on 1 June 2002 and will finish in Aqaba in Jordan on 21 June 2002. The distance will be approximately 8,000 kilometres. For those wishing to drive from the UK to Ostersund there will be a recommended route. Recommendations for container transportation of vehicles and airflights will be provided for those not wishing to drive. The route will be as shown in Road Books using "tulip" diagrams. These are simple drawings of road junctions etc. showing the distances and direction to go (see later for example).
3. What vehicle do I need?
Vehicles must carry a fire extinguisher, first aid kit and a red warning triangle. They must have towing eyes of adequate strength and size fitted to the front and rear of the car. 4. Who can enter?Any person with an international driving licence. Non-driving passengers without such licence are permitted. The minimum number in a crew is two and the maximum four. Competition licences are not required. The first named driver on the entry form will be responsible for all liabilities and obligations both before and throughout the event. The Organisers have the right to exclude from the event at any time any competitor who has breached civil law, traffic regulations, acted in a manner not conducive to the smooth running of the event or behaved in such a manner as to bring the event into disrepute. Such decision is at the sole discretion of the Organisers.
5. How do I enter?Entries open on the 30 March 1999 and close on 31 December 2001.
The Organisers may permit a change of the car and/or crew from those nominated on the entry form, on written application being made by the entrant not later than two weeks before the start of the event. Changes of crew during the event are permitted provided the organisers have prior knowledge of such changes. The Organisers reserve the right to refuse any entry application without giving any reason. The maximum number of starting places is 25. Should the number of entries received exceed 25, a Reserve List will be established. 6. What if I have to cancel?An entry is deemed to be the property of the first named driver while it is fully paid up. At the point it ceases to be fully paid the entry is declared forfeit and reverts to become the property of the Organisers. At no time may the entry be passed on or transferred to another party without the written approval of the event Director. In the event of competitor cancellation or non-payment of fees by the due date, the following refunds and forfeits shall apply:
However, non-appearance insurance is available through the Event's brokers, T.L. Clowes, who have a range of suitable policies. In the unlikely event of cancellation by the organisers, entry fees paid will be refunded in full other that the application fee.
7. What does it cost?The official currency of the event is US dollars. The fees may also be paid in UK pounds at the rate of exchange current at the date of payment. The entry fee, if paid in full before 1 June 2001 is $18,000.00 and thereafter $18,700.00. Payment may also be made by instalments as follows:
Re-scheduling of the above payments may be permitted on application to the organisers. Payments may be made by cheque, bank transfer or credit card. For each crew member in excess of two, there will be an additional fee of $1,900.00 for the additional hotel room plus $600.00 per person to cover ferry, insurance etc. 8. What does the entry fee include?A twin bed hotel room and breakfast per car for each night halt on the event, Personal Accident & Medical Insurance, two tickets to the informal pre-event dinner, two tickets to the Black Tie Dinner and Prize Presentation, an event clothing pack consisting of tee shirt, event bag and cap for each competitor. Also included is an overnight ferry to Sweden for vehicle and crew. An allowance will be made for thos not requiring this ferry ticket. Personal Accident and Medical insurance cover for: Accidental death (£100,000), Accidental permanent disability from normal occupation (£100,000), Accident and sickness and medical expenses including repatriation (limit £50,000). 9. What else do I pay for?Competitors will be responsible for payment of all attendant charges relating to Customs, handling and clearance of their vehicle before and after the event and for the vehicle carnet. Competitors will also be responsible for the payment of any costs they incur for food and any other extras at hotels. The event provides the room and breakfast only. Failure to pay such costs may result in exclusion from the event. Hotel accommodation is only available only on the nights that it is booked in accordance with the event schedule. The Organisers reserve the right to increase the entry fee by up to a maximum of 8% to cover any unforeseen happening or the need to re-route the event in the interest of safety. Competitors must ensure that they have Third Party Insurance cover for the whole event while driving on public roads.
10. Amendments to these Rules
11. What conditions are there?The Promoters/Organisers decline liability in any accident caused by or to entrants and vehicles during the whole of the event. The Promoters/Organisers also decline any liability for the breach of the laws and regulations of any country covered by the itinerary. Entrants shall be held responsible for any accident or breach of the laws in which they may be involved and shall declare to the Organisers particulars of any such incident from which liability may arise and shall have no claim against the Organiser/Promoters arising out of any act or omission of the Organisers, their servants, or officials, during the course of the event. Entrants will be entirely responsible for ensuring that their vehicle complies with the law of all countries on the route, that they are in possession of all necessary international and local documents and medical certificates, and that during the event they comply with the law and the traffic code of each country. The Organisers accept no responsibility whatsoever for assisting competitors in difficulties, and will not accept any claim for expenses however incurred. The Organisers are nevertheless in touch with the authorities in all countries and to facilitate frontier crossing procedures competitors will be required to furnish the following information on an official form prior to the start: For crew members: full name, sex, place and date of birth, occupation, nationality, marital status, permanent address, passport number with country and place and date of issue, authority issuing international driving permit. For each vehicle: a Carnet de Passage, which is a document normally issued by the leading national motoring organisation (Automobile Association), in an entrant's country of residence. The Carnet must be valid for all countries through which the event passes and must be arranged and paid for by the entrant. The Organisers accept no responsibility to the authorities concerned for the accuracy of this information. Entrants and drivers will be required to sign an indemnification the Entry Form.
12. What competition is there?Time Controls (TC) will be located at the start and finish of the day and at the start and finish of Regularity sections. The start and finish of day may not be manned by an official.
Regularity sections will be run. On these sections competitors will start the section at a given time and will drive the section maintaining an average speed which will be issued at the start of the section. The finish of the regularity section will be secret and competitors will be timed through the finish to the previous whole second by an official. There will be a Stop control after the Finish where competitors must stop to have their finish time recorded. The actual length of the section and the average speed nominated will determine an "ideal" time. Penalty points will be given for the difference between actual and ideal time. 13. What are Time Cards?The time card is for recording your times at controls during the event. It is in a wire bound book with one page per day. It has the controls to be visited with spaces for the officials to enter your times and spaces for you to keep your own records and calculations. The "official" part of the time card will be removed each evening so that the day's results can be calculated. Any correction or amendment to a time card entry, which has not been carried out and signed by an official, will be penalised. The absence of the official time card book or failure to hand in a time card book when requested will result in retirement from the results.
14. How are the Penalties applied?In order to arrive at a classification order, penalty points are given. These are: Each crew must be available to start a regularity within 30 minutes of their due time after which they will receive a "miss" penalty of 100 points. For each minute early or late at a manned start of day time control - 10 points per minute. For each minute late at a manned end of day time control - 10 points per minute. Not reporting to Rally Office during published opening time or manned TC - 300 points. Failing to obtain the correct passage control stamp, signature or answer - 100 points. For each second earlier or later than the ideal time on a regularity section - 1 point up to a maximum of 100 points. Not attempting or not completing a regularity section - 100 points. Not attempting four consecutive regularity sections - deemed retired. Not reporting to two consecutive end of day controls - deemed retired. Unofficial amendment to time card - 100 points. The Clerk of the Course may amend the penalties by the issue of an official bulletin. The crew with the lowest total shall be proclaimed as the overall winner, the next lowest second, and so on. Ties will be resolved by reference to the lowest penalty on the first non-practice day. If this fails to resolve the tie, then by the second day and so on until the tie is broken. A provisional classification will be posted at the end of each day at Rally Headquarters or other specified place and this will become the final classification to that point after 24 hours, and thereafter will not be subject to protest. At the end of the event the provisional classification will be posted at Rally Headquarters as soon as possible after the closing of the final control. The classification will be final one hour after posting.
15. What is the Road Book?The Road Book is a means of you finding your way along the route. Each crew will be provided with a road book, which will provide details of the route to be followed. 16. Who wins what?The overall winner of the event, and the first three in each class will receive a pair of trophies. Entrants may nominate teams of three vehicles. Team entry forms will be provided at Documentation and entries must be submitted by the conclusion of Documentation. A team will consist of three crews from the same class with all crews counting. A crew may only be in one team. Awards will be made for the first, second and third placed teams. Other special trophies may also be awarded. 17. What if I don't want to compete?Entrants who do not wish to take part in, or wish to withdraw from, or are retired from the "competitive" element are free to do so but must advise the Organisers. They are not required to follow the official route and may run to their own time schedule. They must, however, check in with the Organisers at the end of each day. Provided they arrive at the Finish in Aqaba before the closure of that Control, they will receive a Finishers Award. Vehicles will still be allocated a car number.
18. The CrewThe following definitions apply: "Entrant / Participant / Competitor" - used for physical and legal entities. "Crew" - driver, co-driver and, where applicable, passengers. "The first driver" - assumes the crews responsibility at all times throughout the event. At Documentation each crew member will be issued with an identity card bearing a recent photo (4x4cm). It must be worn at all times. 19. Advertising
The wearing of rally plates and competition numbers is mandatory. Entrants may opt out from exhibiting the other aforementioned decals for an additional payment of US$300. The number panels, rally plates, sun visor and other decals supplied by the Organisers must be displayed for the duration of the event. The rally plates must not cover any part of the car's licence plate. A competitor who has withdrawn from the event must remove or cover plates and panels and notify the rally officials at the earliest opportunity. There will be no limitations as to the amount or size of advertising or signwriting other than provision must be made for the Organisers advertising.
20. Documentation Etc.Vehicles will be checked at Scrutineering. This will be of a general nature to check the roadworthiness of the vehicle, placement of the required plates and decals. Any car taking part in the rally must arrive at scrutineering with its full crew in accordance with the given timetable. Competitors who do not appear for scrutineering within the prescribed time may not be allowed to start. At Documentation the following items will be checked. International Drivers Licence/Permit of all drivers, Car Registration documents, valid passports and valid insurance documents for the vehicle, valid carnet for vehicle. All crew members must be present. Cellular and Satellite phones are permitted. Radio for voice communication are permitted if legal in the country of use. All crew members must attend the pre-event briefing. In addition there will be the opportunity for tuition in the use of Terratrip distance recorders and driving Regularities. The Regularities on the first day of the event will be for practice and they will not be included in the results. Overnight parking will be arranged at the overnight halts, however, the security of vehicles etc. will be the responsibility of the competitor. 21. Where exactly are we going?Planning a route so far ahead means that there are inevitably some changes needed either to avoid suddenly impassable roads or, in the worst case, to avoid an area of unrest - we do not take you anywhere we consider unsafe - as indeed happened with our previously planned route through Africa. Current plans give us a route starting at Ostersund in Sweden with a two night stop at Sunne, then down to Karlskrone to take the overnight ferry to Poland, Czech Republic, Slovakia, Hungary, Romania, Bulgaria, Turkey, Syria, Jordan. There will be rest days at Istanbul and at Petra. 10 Countries, 20 days and about 8,000 kms.
22. Can we see some of the sights on the route?Most days we will run two Regularities. These will normally be near the start of each day. The average set for traversing each day's route is fairly relaxed, giving you time to stop and take in the sights or just for a leisurely lunch. You could also have time to divert off route to visit something special. We also have some days without Regularities when you are totally free to do your own thing on the drive to the next overnight halt. There will also be rest days when you will stay in the same place for two nights. We are also planning a day in the desert in Jordan with a "Bedouin night" under canvas and there should be some social activities at some of the overnight halts. WHAT THEY SAID
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Class 1 is for classic cars (1950 - 1975) and Class 2 is ideally suited for 4x4 recreational vehicles but the Organisers, at their discretion, will accept entries for any vehicle, which they deem suitable. They must be properly licensed for use on the public highway. Any form of trade plate is NOT permitted. Cars do not need to have roll cages or any special preparation.
Entries must be submitted on the official Entry Application Form issued by the Organisers. Entries may only be made in the name of the first named driver and must be signed by him/her and sent to the Rally Office. The full address, phone and fax number of the first named driver must be provided.
The Organisers reserve the right to amend the present rules and regulations and the route in accordance with any condition and circumstance, which may arise. Any amendment or additional instruction will be announced by dated and numbered bulletins, which will be deemed to be an appendix to and have the same power as these rules and regulations. The Clerk of the Course is responsible for the application of the Regulations during the running of the event.
Passage Controls will be located at intervals along the route. They will be either be manned by officials or in Cafés, Garages and the like where a stamp or signature on the time card must be obtained to prove having visited the location.
The Organisers will supply each crew with two adhesive rally plates (approximately 400 x 230mm), an adhesive sun visor strip (150mm deep) to be worn full width on the upper edge of the windscreen and two adhesive door panels (550 x 450mm) bearing the competition numbers. These panels may incorporate publicity for the Organisers and/or Sponsors of the event. The Organisers reserve the right to place up to four pairs of decals on each vehicle, the precise size and location to be advised within 60 days of the event start.